Still forwarding resumes from personal inboxes or relying on Salesforce to shuffle applicant files around? Let’s simplify things. Our ATS gives you a cleaner, faster way to get resumes into the right job, without all the manual copy-paste gymnastics. It all starts with a job-specific import email.
In this guide, we’ll show you how to set up a workflow that’s efficient, reliable, and scalable—even if your current setup involves a Frankenstein combo of email relays and job boards.
Step-by-Step: How to Set Up Resume Forwarding the Right Way
1. Get Your Job-Specific Import Email
Each job in your ATS has a unique import email address tied to it.
Head over to our Resume Import Tool article and follow the steps to grab your job’s unique email.
Copy that address—you’ll need it in the next steps.
2. Use the Email Directly (If Your Source Allows It)
Some systems, like Salesforce or job boards, may let you plug in that job-specific import email directly. If that’s the case, you’re golden—resumes will start flowing into the job automatically.
But here’s the catch: some services require email validation before they’ll forward anything, and you may not be able to validate an ATS-generated address. If that’s your situation, read on for a clever workaround.
When Validation Is Required: Use a Forwarding Alias
3. Create a Forwarding Alias with Your Work Email
If your system needs a validated address, use a work email alias that you can validate.
Add a
+aliasto your usual work email (most services like Gmail or Outlook support this).For example:
recruiter+sales-consultant@example.com
This is the address you’ll give to Salesforce, ZipRecruiter, or whichever platform you’re working with. You’ll be able to complete their validation process with your work email domain.
4. Set Up Forwarding from Your Work Email to the Job Import Email
Once the alias is validated:
Go into your email settings and create a rule to forward all messages sent to that alias to the job’s unique import email (the one you grabbed in Step 1).
Some email systems may ask you to confirm this forwarding setup—if so, approve it.
5. Test Your Setup
Send a resume to your new alias email and check that it lands in the right job in the ATS. If it does—you're all set.
Need a Hand?
Not sure how to create an alias? Confused about forwarding rules? No worries—our support team can walk you through it step-by-step.