Working as a team can be powerful, but it can also get messy if everyone’s contacting the same applicants without coordination. If you're assigning multiple recruiters to the same job, it's essential to put systems in place so everyone knows who’s responsible for what. Fortunately, our ATS offers a few solid tools to help your team stay organized and avoid confusion.


In this article, we’ll walk through four proven ways to manage multi-recruiter workflows and reduce overlap, duplicate outreach, or general chaos.

Option 1: Use Statuses to Track Activity

Statuses aren’t just for showing where an applicant is in the hiring process—they’re also a great way to show which recruiter has taken action.

  • Create custom statuses like “Contacted by Sarah” or “Initial Call by Jorge.”

  • Encourage your team to update the applicant’s status as soon as they reach out or take any action.

  • This creates team-wide visibility and helps prevent duplicate communication.


For a full walkthrough on customizing and applying statuses, check out: How & Why to Customize Applicant Statuses

Option 2: Use Tags to Assign Recruiters

Tags are a flexible, low-effort way to assign applicants to team members.

  • Have each recruiter apply a tag with their name or initials to the applicants they’re handling.

  • Use the filters in the applicant grid to see only the candidates tagged for you.

  • This works particularly well when multiple recruiters are listed as Hiring Managers on a job.


Learn more about setting up and using tags here: Job Tags: Organize Your Postings

Option 3: Assign Recruiters to Separate Jobs

If the job doesn’t require team collaboration, you can keep things tidy by separating roles.

  • Assign a single recruiter to each job as the Hiring Manager.

  • One job, one recruiter—it doesn’t get much clearer than that.


This setup is especially helpful for high-volume teams who need speed, structure, and accountability.


Need help assigning Hiring Managers? Check out: How to Add Hiring Managers to a Job Posting

Option 4: Create Offline Jobs for Each Recruiter

Offline jobs offer a creative way to divvy up candidates without publishing multiple versions of the same posting.

  • You can create as many offline jobs as needed—your online job limit doesn’t apply.

  • Assign each recruiter their own offline job and move applicants there for processing.

  • This gives recruiters ownership over their pool while keeping the overall workflow streamlined.


Curious how offline jobs work? Here's the breakdown: Active vs. Offline Job Postings

Not Sure Which Option Fits Best?

Many teams mix and match—using tags with statuses or pairing offline jobs with a shared pool. If you’d like help mapping out the best setup for your team, just reach out. We’ll help you build something that fits your style and hiring goals.